A board meeting is a strategic decision-making session for the business that reviews its past performance, has discussions and approves plans for actions to help the company throughout its various phases of expansion. These plans are typically for new policies, projects, or organizational expansions that require the coordination of various teams and departments within the company.
A well-planned agenda for meetings is crucial for a successful board meeting. This helps everyone be on the same page when discussing the topics. This can also help reduce distractions such as random conversations and ineffective chatter. Create an “parking area” at the end of your agenda to shift smaller topics to the back. This lets you focus on the most important topics first.
It’s also vital that all attendees remain focused on the job at the moment. If you find that a Board Member is disrupting others or behaving in an inappropriate manner it is the Board Chair’s responsibility to restore the order. This could mean temporarily suspending the meeting until the offending individual has calmed down, or suspending the meeting should the behavior persist.
Making and recording precise minutes is vital to every board meeting. The secretary of the board or minutes keeper is responsible to record every discussion or decision in a way that is simple to comprehend. This includes the specifics of all motions, such as who seconded them and whether they were approved by voice or count. The minutes will provide the reason for every votes that are not in agreement.