The best way to develop an organization and achieve sustainable growth is by implementing systems. By systematically organizing the processes of your business gives everyone a clear understanding on what they need to do, allowing them the opportunity to step out of their managerial and tactical positions and produce real results while also being accountable. This requires a system that lets you to record the ‘rules for your company’ so that routine tasks can take care of themselves and free time for the important work. A management system for your company is designed to achieve this purpose.
The aim of a management system is to formulate guidelines, policies, procedures, and guidelines that ensures all the operations of a company are performed in accordance with best practice. These management systems are designed to accomplish various corporate objectives, including increasing efficiency in operations and financial performance. They also aim to improve the relationship with clients in terms of product quality, worker safety and environmental performance.
They are usually built on the PDCA cycle and involve the creation of processes that document, analyze and implement improvements to existing methods in a systematic fashion. Some of these processes are designed to meet specific standards like ISO 9001 quality management, ISO 14001 sustainability or ISO 27001 security of information.
A great management system for a company should be user-friendly and accessible to all employees throughout the company. This could take the form of a light-weight application that allows anyone to easily edit and publish new workflows or quality documents, or it may simply be making a company process map accessible via an intranet. Whichever method you choose it is vital that the system can be easily updated to ensure that it always reflect the current procedures of the company. This minimizes the possibility of it being outdated, a complication which is a common occurrence with more formalized manuals as well as software applications that require specialist knowledge to maintain.